December 13, 2011

TOOMBS COUNTY BOARD OF COMMISSIONERS            LARGE COURTROOM
December 13, 2011                                5:30PM

REGULAR MEETING

PRESENT: THOMAS B. "BUDDY" WEST, ROY LEE WILLIAMS, HARRY "SKEETER" TOOLE, LOUIE POWELL, JEFF MCCORMICK, HOWARD KAUFOLD, DOUGLAS EAVES, AND GAIL WIDNER

Chairman West called the meeting to order with invocation given by Commissioner Williams.

Agenda Acceptance: Commissioner Powell made a motion to accept the agenda as presented.  Commissioner McCormick seconded the motion.  Motion carried unanimously.

Approval of Minutes:

Commissioner McCormick made a motion to approve the minutes of November 8, 2011 meeting and the November 17th public hearing as presented. Vice Chairman Toole seconded the motion.  Motion carried unanimously.

Public Participation:
Chairman West recognized the students from Mrs. Joy Collins' Vidalia High School Government Class and thanked them for attending the meeting.

Sam Sullivan Co-Owner of Allgreen Services in Statesboro gave a brief overview of their operations and asked the Commissioners for the opportunity to do business with them when it was time to re-negotiate contracts.

EMA Director, Lynn Moore gave a brief update on upcoming events. FEMA was impressed with the political side of the Plant Hatch drill on November 2nd. In 2013 the drill will be graded.  The Siren Project is on hold until late February or early March because they have been unable to get land acquisitions for 12 properties.

Development Authority Report:
Bill Mitchell gave a brief report on the Toombs County Development Authority.  He reported that the Development Authority Meeting is next Thursday and the annual Chamber Membership Meeting is being held on Thursday, January 22, 2012.  Also, the Pre-legislative Breakfast will be held January 5, 2012.  He gave out applications and brochures for the breakfast.

Approve Revolving Loan Application:

Commissioner Powell made a motion to approve the Revolving loan to Truax Veneer in the amount of $200,000.00.  Commissioner McCormick seconded the motion.   Motion carried unanimously.


County Manager Report:

Financials: County Manager Eaves provided the November Financial Statements in the Commissioner's packets.  The sales tax for November shows a decrease.  There were no questions in regards to the financials. 

EMS Report: The revenues for the month of November were $139,173.71 with
Expenditures of $47,817.68.  There were 489 calls.

Motor Grader Repair Ratification: The Commissioners were polled for approval to make the necessary repairs to the 1999 John Deere Motor Grader with a blown motor.

Commissioner McCormick made a motion seconded by Vice-Chairman Toole to ratify the contract for motor grader repair with Flint in amount of $19,170.00 to be paid from SPLOST Funds.  Motion carried unanimously.

Final Action on the Request to Close the Following Roads:

County Road #188 John Wilkes Road:  (a/k/a Ponderosa Express)

Commissioner McCormick made a motion seconded by Vice-Chairman Toole to approve to abandon County Road #188, John Wilkes Road (a/k/a Ponderosa  Express)  because it has ceased to be used by the public to the extent that no substantial public purpose is being served.   Motion carried unanimously.

County Road #113 G. Brinson Road:

Commissioner McCormick made a motion seconded by Commissioner Williams to approve to abandon County Road #113, G. Brinson Road because it has ceased to be used by the public to the extent that no substantial public purpose is being served.  Vice-Chairman Toole voted no.  Motion carried by a 3 to 1 vote.

Approve Christmas Bonus for Employees Cost of $29,625:

Commissioner Powell made a motion seconded by Commissioner McCormick to approve a Christmas Bonus for county employees for the year 2011. Motion carried unanimously.

Adopt 2012 Holiday Schedule:

Commissioner McCormick made a motion seconded by Vice-Chairman Toole to adopt the 2012 Holiday Schedule as printed.  Motion carried unanimously.

F/Y 2012 Budget Resolutions M&O & Special Revenues:

Commissioner Powell made a motion seconded by Commissioner McCormick to approve the 2012 M & O Budget Resolution.  Motion carried unanimously. 

Commissioner Powell made a motion seconded by Vice-Chairman Toole to approve the 2012 Special Revenues Budget Resolution.  Motion carried unanimously.


Set Qualifying Fees For 2012 Elections:

Commissioner McCormick made a motion seconded by Commissioner Powell to approve the 2012 Qualifying Fees as presented.  Motion carried unanimously.

Resolution for Annexation of Vidalia City Property 443 Acres into the City of Vidalia:

Commissioner Powell made a motion seconded by Commissioner McCormick to approve the Resolution for Annexation of Vidalia City Property 443 Acres  into the City of Vidalia.  Motion carried unanimously.                               


Approval of Budget Amendment #1 for 2011:

Commissioner Powell made a motion seconded by Commissioner McCormick to approve the Budget Amendment #1 for 2011.  Motion carried unanimously.


Approval of Multi-year Contract Renewal for E-911 CAD System Maintenance-Tiburon:

Commissioner McCormick made a motion seconded by Commissioner Powell to approve the Multi-Year Contract Renewal for E-911 CAD System Maintenance with Tiburon.  Motion carried unanimously.


Approval of Crush and Run for Landfill:

Commissioner Powell made a motion seconded by Commissioner McCormick to award the bid to J. Rowland Trucking, LLC for the purchase of crush and run for landfill at a cost of $15,000.00 to be paid out of SPLOST Fund.  Motion carried unanimously.

Appointment of Members to the Toombs County Board of Assessors:

Vice-Chairman Toole made a motion seconded by Commissioner Williams to make the following appointments:

George Powell - Three Year Term Ending 12/31/2014

Carl Sharpe and Sonny Odum - Unexpired Term Ending 12/31/2012

Motion carried unanimously.

Final Reader and Approval of Beer and Wine License Ordinance:

Commissioner Powell made a motion seconded by Commissioner McCormick to approve the Final Reader of Beer and Wine License Ordinance with modifications for 2012.  Motion carried unanimously.


Beer and Wine License Approval for Pop's Country Store:

Commissioner McCormick made a motion seconded by Vice-Chairman Toole to approve the Beer and Wine License for Pop's Country Store.  Motion carried unanimously.


Authorize Chairman to Call for Commencement of LOST Negotiations:

Commissioner McCormick made a motion seconded by Vice-Chairman Toole to authorize Chairman West to call for Commencement of LOST Negotiations.   Motion carried unanimously.


Standing Committee Reports:        None

Commissioner Comments: Chairman West appointed Commissioner McCormick as Vice-Chairman for 2012.

Vice-Chairman Toole thanked everyone and wished all a Merry Christmas.

Commissioner Williams asked that those companies which need access to the roads that have been closed be given a key to open the gates.   

Commissioner Powell wished everyone a Merry Christmas and thanked the High School Students for attending.

Commissioner McCormick thanked the county employees and mentioned that he is glad the county was able to give a Christmas Bonus for 2011 and a raise for 2012. Also, he wished everyone a Merry Christmas.


Adjournment: Commissioner McCormick made a motion seconded by Vice-Chairman Toole to adjourn.  Motion carried unanimously.